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Differences Between the QuickBooks Desktop and QuickBooks Online Integrations
Differences Between the QuickBooks Desktop and QuickBooks Online Integrations

Read this article to understand the differences between QuickBooks platforms before integrating with your Aspire system!

Aspire Software avatar
Written by Aspire Software
Updated over a year ago

Table of Contents

Purpose

Purpose

Aspire has the ability to work with both QuickBooks Desktop and QuickBooks Online but in different ways. These integrations support the transferring of information regarding Deposits, Vendor Bills, and Payroll Hours depending on which software you use.

Although both QuickBooks Desktop and QuickBooks Online are both QuickBooks products, the functionality with Aspire is different. This article will help you understand which QuickBooks accounting software can do based on the integrations with Aspire.

QuickBooks Desktop and QuickBooks Online Sync Abilities

To understand the capabilities of each integration, review the charts below.

Does it Sync?

Data from Aspire

QuickBooks Desktop

QuickBooks Online

Purchase Receipts

✅

✅

Purchase Credits

✅

❌

Payroll Hours

✅

❌

Deposits

✅

✅

Does it Sync?

Data Into Aspire

QuickBooks Desktop

QuickBooks Online

Vendors

✅

✅

Specific Details on QuickBooks Systems

Below are some additional details regarding the different QuickBooks systems. Use this information to help you decide which system is right for your company.

Purchase Credits

  • Aspire Purchase Credits sync in QuickBooks Desktop while they do not sync for QuickBooks Online.

    • For those that use QuickBooks Online, a manual entry will be required when Purchase Credits are created in Aspire.

Payroll

  • Aspire Payroll Hours sync in QuickBooks Desktop while they do not sync for QuickBooks Online.

    • For those that use QuickBooks Online, a manual entry will be required when Payroll Hours are approved in Aspire.

📑To learn more about Payroll processes and accounting integrations, read this article.

Deposits

  • Aspire Deposits get entered directly into your assigned bank account when using QuickBooks Desktop.

    • For those that use QuickBooks Online, Deposits appear in Undeposited Funds and then have to be moved.

Syncing

  • QuickBooks Desktop requires a web connector while QuickBooks Online does not.

  • Transactions (like Deposits and approved Purchase Receipts) sync on a set schedule for those who use QuickBooks Desktop.

    • For those using QuickBooks Online, transactions sync automatically.

📑For more information on syncing to accounting systems like QuickBooks Online, read this article.

📑For more information on syncing to QuickBooks Desktop, read this article.

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