Overview of Payroll Processes

This article lays out the overall steps needed to setup, export, and reconcile your payroll!

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Written by Aspire Software
Updated over a week ago

Table of Contents


Purpose

With Aspire being a production-based software system, this means your company will be managing your accounting and payroll outside of the Aspire system. However, the information that Aspire provides is crucial to making sure your employees are getting paid on time and your accounts are accurate.

Especially if you are new to our Aspire software, getting used to the Payroll process will take some time to learn, just like other aspects of Aspire. Nevertheless, we provide you with a clear, defined pathway that will set you up for success along side your Accounting Specialist!


Payroll Process Overview

To better understand the process of Payroll during implementation and beyond, see the below workflow. Regardless of your payroll system, you will perform these steps!

Depending on your Payroll System, we provide two tracks for learning. You can click on either link or scroll further down to see an overview of the steps.

Choose Your Track!

(Including Quickbooks Online)


Steps for Quickbooks Desktop

If you are using Quickbooks Desktop as your Payroll Provider, you will want to follow this path! Each link is an article you will then follow to progress through your first payroll.

Step 1:

Payroll Setup

Step 2: Accounting System Sync

Depending on your Accounting System, read:

Step 3:

Review and Exporting Payroll Hours

Step 4:

Payroll Reconciliation

Step 5:

Enter any variances as a journal entry into your Accounting System. We provide instructions that you can read here.


Steps for Other Payroll Systems

If you are using Quickbooks Online or a completely different system as your Payroll Provider, you will want to follow this path! Each link is an article you will then follow to progress through your first payroll.

Step 1:

Payroll Setup

Step 2: Accounting System Sync

Depending on your Accounting System, read:

Step 3:

Exporting Payroll Hours

Step 4:

Payroll Reconciliation

Step 5:

Enter any variances as a journal entry into your Accounting System.

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