Table of Contents
Purpose
While it's important to add new employees to your system, it is just as important to deactivate employees who are no longer at your company.
Deactivating former employees means that they can no longer access Aspire, and they won't be available in search lists or drop-down selections.
📌 Note: In Aspire, for historical purposes, you can't delete a contact record, including former employees.
Requirements
✅ To deactivate Employees, you must have System Admin access.
Deactivating an Employee with a User Account
Deactivating an employee with a user account could be anyone marked as an employee in their contact record, including Crew Leaders.
Click your Profile Icon at the bottom of the blue side menu, click Administration.
Then, go to the User Management tab.
Click Users.
Select the name of the employee to be deactivated.
Slide the Active bar to the left so it turns gray.
Delete any Branches and uncheck the All Branch Access box.
Remove the user's role from the Roles field.
If you need the extra security, feel free to change the deactivated user’s Pin and Password.
Click Save.
📌Note: Once the User is saved, the Employee’s Contact Record will automatically be Inactive.
You can remove device access as well under the Devices tab found under User Management.
Simply search the user's name or group by Users to find all devices that have access that employee has used, and uncheck the Active checkbox:
Deactivating a Crew Member
📌 Note: Crew Members log in with a PIN and do not have a user account.
While you can do all of the steps in the previous section for your other Employee Contacts, if your Crew Member Employee Contacts need to be deactivated, follow these steps:
Go to the crew member’s contact record in Contacts:
Select the Active slide. This will turn to gray when inactive.
Scroll down to the Payroll section and delete the Employee PIN.
Click Save.