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Some companies might pay for vendor material with a credit card. These types of payment entries still need to be recorded for your purchasing record in Aspire and also get into your QuickBooks Online account.
Creating a Purchase Receipt in Aspire
Entering credit card purchases in Aspire is necessary for accurate bookkeeping. To do this:
In the Quick Menu, click New Purchase.
Fill out your Purchase Receipt into Aspire for your vendor payment.
Enter CC to indicate that it was paid with a credit card on the Invoice # field. This will help you easily identify receipts paid with a Credit Card when synced with QBDT!
Approve the Purchase Receipt; this makes sure the Purchase Receipt syncs to QuickBooks Online.
Processing the Purchase Receipts in QuickBooks Online
Find the bill that synced from Aspire by going to your Vendors and searching for that vendor.
On the line in QuickBooks, select Mark as paid in the drop down in the Action column.
When the window pops up to specify what account the bill was paid from, select the appropriate credit card account. 💳
When you download the transactions from the credit card company, the vendor bill will now match to the download.