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All CollectionsAccounting and PayrollEnd of Month Information and Checklist
End Of Month Check List Task 1 - Reviewing All New Purchase Receipts
End Of Month Check List Task 1 - Reviewing All New Purchase Receipts

Perform a daily review of newly created purchase receipts.

Aspire Software avatar
Written by Aspire Software
Updated over a week ago

Table of Contents


Objectives of Task

🧠 This should be a daily task.

  • Review each Purchase receipt.

  • Delete PRs that are no longer valid.

  • Receive PRs as materials are received.

  • At EOM, this list should only be items that have been ordered and not yet received.


List to Create: EOM Receipts – New

Report Name

1. EOM Receipts – New

Location in Aspire

Purchasing Purchase Receipts List

Filter Fields

1 – Receipt Status Name – In – New

Display Fields

1 – Receipt #

2 – Vendor Name

3 – Receipt Total Cost (add ‘Sum’ at Total column)

4 – Purchase Type

5 – Work Ticket #

6 – Created Date

7 – Service Name

8 – Created By

9 – Receipt Note

Sort Fields

Created Date (Ascending)

Group Fields

Created By


Instructions for Completing Task #1

Purchase receipts in New status show as committed quantities on work tickets. If a purchase receipt is in New status in Aspire, the material has not yet been costed to a job or entered to inventory. It is just a holding place for items ordered.

  • As you're looking through the list, ask have materials been received that should be received?

  • Review all new purchase receipts to see if the items have been delivered to job sites or the production yard (inventory).

  • If they have been physically received, they need to be marked as received in Aspire. (Review the created date. Purchase receipts with older created dates should be reviewed carefully and deleted if they were never used to order materials from the vendor.)

💡 Tip: Remember to group this list by ‘Created by’. Make sure whoever created the new purchase receipts are maintaining their purchase receipts by receiving items that are physically received or deleting if they no longer will be needed.

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