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Receiving Partial Quantity and Creating Backorders in Aspire
Receiving Partial Quantity and Creating Backorders in Aspire

Backorders on a Purchase Receipt can be created by following these steps!

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Written by Aspire Software
Updated over a week ago


While you hope that your vendors give you everything you need when you need it, that isn't always the case. In this article, we quickly show how to create a backorder in Aspire by receiving partial quantities.

How to Create a Backorder

  • Navigate to the Purchasing module.

  • Click on the Purchase Receipts tab at the top.

  • From there, search for the needed purchase receipt you need to backorder from. Click into the purchase receipt.

  • Click on the three dot menu in the top right-hand corner next to Save and select Receive Partial.

A window will pop-up:

  • Select the date when the partial amount was received

  • Add in the quantity that you physically received from the vendor in Item Quantity

  • Click Save

  • Another pop-up will ask if you want to create a Back Order. Click the green yes button to continue.

  • A second Receipt will be created with the same original receipt number with a sub number added to the end (ex. 567–1 or 567-2).

Receiving in a Backorder

  • In the original or sub purchase receipt, click in the three dot menu in the upper right and select View Backorders. You will see the below screen.

  • Clicking on the backordered receipt number, you can then receive the Back Order like you would a regular purchase receipt.

📌 Note: If the vendor still gave another partial delivery, you can create another back order from the sub purchase receipt by using the triple dot menu and selecting Receive Partial.

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