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Single unit pricing in Aspire provides a way for ensuring that materials of the same type are consistently priced on an opportunity. This article explains single unit pricing as compared to Aspire’s standard pricing and provides best practices for its use.
💡 We recommend that you use this function in plant material kits and other construction based kits where there is a need to show the client the unit cost for the primary item in the kit.
Aspire’s standard logic for pricing kits during estimating for contracts, and as the default for work orders, calculates the total price for the kit first and then divides by the quantity estimated to determine the unit price for the kit.
In some cases, for work orders, the same kit may appear under multiple services. Due to rounding, Aspire may calculate a different unit price for the kit in one service from another on the same opportunity when the kit quantities differ – especially if the kit involves small production multipliers. This can be confusing to customers for companies who provide kit pricing detail on proposals and/or invoices.
You can avoid confusion in these cases by utilizing the single unit pricing function for work orders. When single unit pricing is enabled, Aspire calculates the single item quantity price first, then multiplies that number by the estimated quantity to determine the total price for the kit. This approach calculates an exact unit price for kits regardless of the quantity estimated.
You should be very selective on which kits you use the function force single unit pricing because, as will be shown in an example below, price per square foot can calculate significantly higher than the standard approach. The force single unit pricing will show your clients the exact same price for a Maple Tree Installed regardless of whether you estimate 1 or 100.
Enabling Single Unit Pricing
You can enable single unit pricing for an item within an estimate from the Service Item Details screen accessed by clicking on an item within an estimate as shown below.
For kits in the item catalog, you can choose to set the default for the above checkbox to enabled. You do this when you define the kit on the Kit Item screen in Admin as shown below. (Administration ➡️ Estimating ➡️ Item Catalog)
The following example demonstrates the effect of single unit pricing by showing both methods of estimating the unit price for a kit. Consider the following situation:
Labor mark up 100%
Material mark up 100%
Labor cost $20.00/hour
Mulch cost $25.00/yard
Production rate for labor: 162 square feet per hour
Production rate for material: 162 square feet per yard
Estimated quantity 486 square feet of bed area
Standard Pricing vs. Single Unit Pricing Example
Standard Pricing Logic
An example of the standard logic is shown here:
In the screen shot below, you can see that there are 3 hours and 3 yards of mulch estimated based on the total square footage of 486.
Based on this example, Aspire calculates extended cost of $60.00 for labor and $75.00 for materials. Multiply those costs by the designated markups to determine total price as follows:
($60.00 x 100%) + $60.00 = $120.00
($75.00 x 100%) + $7e5.00 = $150.00
Total sell price (extended)
To calculate the unit price, take $270.00 / 486 square foot = $0.5556 per square foot.
Single Unit Pricing Logic
Now we will demonstrate single unit pricing. In the screen below, note that the Force Single Unit Pricing checkbox is checked. You can see that the estimate is based on a single square foot allowing us to see the calculated values for a single unit. The extended rounded qty for labor is .01 hours and for materials is .01 yards of mulch.
Remember, we need to calculate the unit price first then multiply by the total square footage. From that we get an extended cost of $0.20 for labor and $0.25 for materials. Multiply those costs by the designated markups to determine total unit price as follows:
($0.20 x 100%) + $0.20 =
($0.25 x 100%) + $0.25 =
Total sell price
To get the total price take $0.90 x 486 square feet = $437.40a extended price as shown in the following screen-shot depicting the estimate in which we have entered the appropriate quantity (486 square feet) back into the kit.
The reason these numbers are so much higher is because we round the quantity to two digits after the decimal. The actual qty is .0062 instead of .01 for both the labor and the materials. When production factors get even smaller, like with mowing kits (40,000 sqft/hr), the quantity becomes so small that the system won’t calculate the extended cost for the labor item in the kit and thus won’t calculate an extended cost per unit because the number will be less than $0.00.