Table of Contents
Purpose
Inova Payroll and Aspire have partnered to offer a highly customizable end-to-end payroll and HR solution.
This unified solution is integrated with Aspire to reduce the time spent administering HR and payroll while improving accuracy.
📑 If you're looking for more information on integrating Inova with Aspire, please click here!
Core Inova Services for Aspire Clients
Payroll tax depositing and filing
Direct deposit and pay card services
Time off accrual calculations
Ability to request time off in Inova
These are not automatic, they must be purchased
Wage garnishment calculations and payments
W-2 or 1099 filing
ACA reporting if required
These are not automatic, they must be purchased
Mobile application for employees
Federal new hire reporting
Optional Inova Services
HR assist
Electronic employee onboarding
Electronic benefits enrollment
Employee benefit plans
Background checks
Retirement plan options
e-Verify
Employee Integration with Aspire
New hires, terminations, and employee updates flow between Inova and Aspire which eliminates redundant data entry. Employees will be added to Inova and their data will be imported into Aspire.
Expanded Payroll Integration with Aspire
Burden True Up
True up labor burden from estimated to actual
ER deductions/ER taxes/Workers comp
Add extra burden as ER deductions - can be any expense paid by the employer, i.e. health insurance, 401K match
See the recalculation on the contact page
Adjusts the percentage in the system to the actual percentage for job costing
Updated to Aspire security profile required
Can be run in a closed month
Cost center sync
Customize the cost centers exported to Inova
Concatenate cost centers, i.e. Branch:Division
Export additional cost centers i.e. service, service type, work ticket, opportunity, property
Option to exclude pay rate and WC code
Payroll sync
Sync payroll to Inova from within Aspire
No exporting time file
Sync to multiple payroll/batches
Ability for client to see errors and make corrections
Approve time off*
*HR Module required*
Update Aspire with approved time off in Inova
Export to Inova memo time off code for payroll
Compare Inova time off to Aspire’s during payroll
Aspire best practice would be to set up PTO pay codes. If the client does not have the HR module, then Inova would not set up those codes on their side
Time Off Balances on Employee Record
All time off balances refreshed instantly on contact card
See the same numbers are in Inova
See any pending time off requests
Launch ability to login to Inova from contact page
To avoid PTO hours duplication, Inova will map to a memo code in their set up
Time Punch Integration*
*Time module required*
Clocked times update Inova timesheets
No labor distribution breakdown
Employees have full visibility of their timesheet
Expanded Employee Fields
Inova will explain which pieces of the employee data will sync. The list of fields that will flow into Aspire as of June 2024 are as follows:
External contact reference
Contact ID
Employee number
Active (Y/N)
First Name
Last Name
Address 1 (Secondary)
Company
Branch
Mobile Phone
Home Phone
Email
Job Title
PIN #
Burden %
Hourly pay rate
Pay schedule
HR notes
Notes
Termination date
Certifications type
Certifications date
Expiration date
Incident ID
Pulling EE first/last name
Description (EE comments)
Details (HR comments)
Incident type
Incident date
Supervisor
Supervisor notes
Export Overtime Premium separately from OT base rate
Send Overtime Premium to different GL code - allows clients to separate the OT base rate and Overtime Premium
Can improve workers comp reporting
Workers Compensation
Create State Specific Workers Comp Policies
Create Workers Comp codes by state
Add the code specific rates to the Workers Comp codes
Codes can be applied to specific lines of earnings in payroll
Aspire Payroll Setup
📑 To learn more about Setting Up Payroll for Other Payroll Systems, including Inova, click to read this article!